Service Writer in Rochester, NY at Five Star Equipment

Date Posted: 11/6/2020

Job Snapshot

  • Employee Type:
  • Location:
    Rochester, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Do you have an interest in construction equipment? Does being a part of a team that provides solutions to its customers sound like a challenge you’d like to pursue? Do you dream of having a career where meaningful work provides you with immense job satisfaction as well as a highly competitive compensation package? You can have all of this and more at Five Star Equipment, Northern PA and New York State’s John Deere construction and forestry equipment dealer. 


Five Star Equipment has an exciting opportunity for a Service Writer in our Rochester, NY branch. We are looking for a self-motivated, experienced professional to join our team. The Service Writer supports the Service Manager on a daily basis. The position shall collect, analyze, input and distribute various items of information throughout the company.  Accuracy and timeliness are critical.  


• Proactively assists Service Manager on all requested tasks or activities and makes him/her aware of any issues.

• Issues new purchase orders as directed and applies them to the appropriate work orders.

• Opens new work orders and closes finished work orders.

• Ensures warranty claims are opened, filed and handled in accordance to established company policy.

• Posts complete and accurate details into all work orders to include comments, headers field notes, special notes, etc.

• Ensures technician’s labor/time is posted into work orders within the system on a daily basis.

• Must understand the intricacies of the Company’s computer systems and how they relate to labor hours, invoices, parts lists, purchase orders, vendor accounts, etc

• Answers phones, coordinates Service schedules and updates Technicians and Manager on all statuses.

• Assists with updating technician laptops with software; troubleshoots technical issues and ensures resources are working.

• Reads emails, announcements, bulletins etc. from vendors, suppliers, dealers, etc regarding important news or changes that should be communicated within the company or department.

• Assists with enrolling Service Technicians in mandatory training as requested.

• Responsible for participating in and passing classroom or on-line company or John Deere training as needed.

• Other duties as assigned.


Experience, Education, Skills and Knowledge:

• Prior experience in parts or service is preferred (Heavy Equipment, Automotive, Forklift, etc.).

• Can perform basic math.

• Must have a solid foundation to understand inter-dependencies of Service Department, flow of information and documents.

• Knowledge of company reporting, customer accounts and financial reporting methods and operations for Service Department.

• Ability to use software applications such as CDK business system, Microsoft Office and Internet functions.

• Ability to work flexible hours as well as work in various demanding environmental conditions.

• Professional phone manners, speaking tone and customer service etiquette.

• Excellent communication and relationship skills. Can equitably solve problems whether conceptual or concrete in nature.


Not Ready to Apply?

Joining our Talent Network will enhance your job search and application process. Whether you choose to apply or just leave your information, we look forward to staying connected with you.