Accounts Payable in Albany, GA at Flint Equipment Company

Date Posted: 2/18/2021

Job Snapshot

Job Description

Position Specifics:
Department:          Accounting
Reports to:            Assistant Controller/Controller
Supervises:           None
 
Purpose:
Efficiently and accurately performs accounts payable duties according to company policies. These duties include but are not limited to processing invoices, credit memos with in the accounts payable system and ensuring the company maintains current accounts with vendors. Research and resolve past due invoices and reconcile vendor statements.
 

Essential Functions:

  • Set up Vendors in business system when requested.  Ensure Vendors are setup according the Company policies and have adequate approval level. 
  • Monitor assigned work ques for timely processing of company invoices
  • Accurately  upload and  process vendor invoices into the (company electronic A/P system)  system by indexing invoice data and successfully routing to the appropriate approvers
  • Ensure invoice data is complete and adequate approval has been obtained before submitting invoices for processing in the business system.  This review includes but is not limited to:
  • Ensuring payment terms are followed, discounts are taken when applicable and late fees or financing charges are avoided.
  • Accurate general ledger accounts
  • Stock number (if applicable)
  • Invoice is processed in the correct month close
  • Timely resolve any identified discrepancies with invoice owner and/or vendor to ensure timely payment of invoices.
  • Timely respond and answer all Vendor inquiries.
  • Reconcile vendor statements and ensure only current month invoices are outstanding; therefore ensuring that the Company will not be placed on hold with the vendor due to outstanding unpaid invoices.
  • Research and clear aged outstanding vendor checks    
  • Prepare checks for mail out in a timely manner; ensure only released checks are mailed
  • Accurately update and maintain vendor records and various records for tax purposes (1099’s or tax exempt forms)
  • Assists other co-workers with related tasks as necessary
  • Communicate to management when issues arise relating to processes or any related a/p software
 
Experience, Education, Skills and Knowledge:
  • Experience working with business systems/technology in a paperless environment
  • Experience working with high volumes of data
  • Excellent attention to detail and accuracy
  • Strong organizational ability
  • Ability to multitask and meet all deadlines and manage pressure
  • Effective corporate communication skills
  • Knowledge of equipment industry preferred
  • Understands accounting fundamentals
  • Ability to use standard desktop applications such as Microsoft Excel and internet functions
  • Ability to use the dealers business system and other programs specific to the position
  • High School Diploma, GED, or equivalent experience required
  • Associates Degree in an Accounting/Finance discipline preferred
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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