Accounting Administrator in Riverview, FL at Dobbs Equipment

Date Posted: 2/11/2021

Job Snapshot

Job Description

Job Title: Accounting Administrator
Reports To: Dobbs Management Team
Department: Dobbs HDQ
Location:  Riverview, FL
Exempt: No
Summary of Primary Functions
This position is responsible for receiving and directing incoming calls and assisting with various other administrative duties. This position is considered an entry level position with the opportunity to for near-term career growth.
Essential Duties and Responsibilities: May include some or all of the following.  Other duties may be assigned.
Office Administration Responsibilities:
  • Greets and welcomes on-site visitors and clients as needed.
  • Answers and directs incoming phone calls in a timely and polite manner.
    • Relay messages to the appropriate personnel when necessary.
  • Provide general administrative and clerical support and other duties as assigned, including but not limited to:
    • Coordinating office events, arranging lunches, set up and take-down meeting rooms.
    • Coordinate travel plans for President, CFO and other personnel as requested.
    • Photocopying, faxing, scanning and filing.
  • Handle incoming and outgoing mail.
    • Receives and distributes daily incoming mail.
    • Prepares United Parcel Service labels and packaging for all departments.
    • Assists departments with mailing various documents and invoices (see details below).
  • Maintain inventory of office and cleaning supplies for Riverview locations (Admin & Parts Store).
    • Ensure supply closet is maintained orderly.
    • Ensures break-rooms have adequate supplies and is kept orderly between professional cleans.
    • Ensures bathrooms have adequate supplies and dispensers are refilled between professional cleans.
Accounting Department Responsibilities:
  • Administration of Concur expense reimbursements.
  • Administration of the P-cards.
  • Administration of Certificates of Insurance.
  • Monitor the Fixed Asset mailbox.
Credit/Collection Department Responsibilities:
  • Process daily cash receipt transactions for assigned banks timely and accurately.
  • Mail customer account statements monthly.
Sales and Inventory Department Responsibilities:
  • Mail sales and rental invoices to customers.
  • Assist with recurring rental billing when requested the invoicing team.
  • Certificate of Insurance management and data entry into Equip (approx. 1 hour, daily).
Human Resources Department Responsibilities:
  • Order business cards for new hires.
  • Special projects as assigned.
Product Support Department Responsibilities:
  • Assist with vehicle administration, including but not limited to:
    • Violations: red lights, tolls, etc.
  • Tracking vehicle to employee assignments.
  • Notifying branches of vehicle recall notices.
Qualifications 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Skill, and/or Experience Requirements:
2+ years’ experience in administrative support experience of an increasingly responsible nature with general business knowledge and the ability to work with critical and confidential information is required. Organization and communication skills must be highly developed.  Computer skills, including Excel, Word, and PowerPoint need to be good and broad based and strong customer service skills need to be apparent.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.  The employee is occasionally required to sit.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
Work Environment  
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description does not include a complete listing of all the duties and functions of the position.  Management reserves the right to assign other duties or projects as necessary.
Dobbs Equipment is a Drug Free and Alcohol-Free Workplace an equal opportunity employer that values the strength diversity brings to the workplace. We encourage applications from individuals with disabilities, minorities, veterans, and women. Applicants receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, sexual orientation, gender identity, handicap, disability, veteran status, genetic data, or other legally protected status. We base all employment decisions to further this principle of equal employment opportunity. VEVRAA Federal Contractor. EEO/AA employer.

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